Whether you are a large-scale enterprise, a mid-sized healthcare organization, or small business, fax automation is a solution that can streamline your day-to-day operations, improve workflows and increase productivity.
Fax automation adds a software solution to your business that gives you greater control over your documents, allowing you to send, receive and manage them with ease. Are you considering fax automation as a solution? Here are five things it can do for your business.
#1: Improve Productivity
One of the first things businesses experience when they fully implement fax automation solutions into their business is a significant increase in productivity. Fax automation creates a fast and simple workflow that replaces the less efficient manual processes of standalone fax machines. Using RightFax allows users to easily move documents from electronic storage systems (RightFax successfully integrates with most leading software applications) and securely send them using desktop email applications. This capability offers a significant reduction in time when compared to downloading, printing and carrying documents to standalone fax machines for transmission.
#2: Fax More, and More Often
Fax automation is the perfect solution for organizations who fax often. Whether you are a healthcare organization that sends and receives patient records, a manufacturing facility that frequently deals in invoices and purchase orders, or a financial services organization that deals with customer data; fax automation solutions allow you to send and receive more documents, more often. Standalone fax machines are limited by how many pages a user can feed into them at one time, while fax servers can handle massive documents all at once. This allows multiple users to simultaneously send and receive documents quickly. If you need greater capacity, fax servers can also be scaled to handle greater loads throughout the day.
#3: Reduce Errors
Whether you are bound by HIPAA, SOX, or any other federal or state regulation, fax automation can help you maintain compliance with less effort. One of the largest causes of regulatory violations is user error. Fax automation greatly reduces these risks because there is no printing and manually transferring documents around the office; everything is done through secure electronic channels. Fax servers also allow for secure routing of documents directly to designated recipients, reducing the risks of the wrong people opening faxes that are not intended for their eyes.
#4: Tracking, Reporting and Auditing
Modern businesses need tracking and analytics reports more than ever. In a data-driven world, analytical reports allow users to review their internal processes, find and eliminate inefficiencies and create ways to help them become more productive in their day-to-day tasks. RightFax has built-in analytical capabilities that allow users to track sent and received faxes, peak transmission times, number of documents sent, and so much more. RightFax also provides tracking of documents, making it easier for organizations bound by SOX and Basel II to provide audit trails of customer data to regulatory bodies.
#5: Reduce Costs
Fax automation has the capability to improve every aspect of an organization’s document handling, all while reducing costs around the office. Installing RightFax means eliminating the costs of toner, paper, fax machine hardware maintenance, and all other costs associated with standalone fax machines. It also allows your company to become greener, cutting your carbon footprint and producing less strain on the environment.