One of the many benefits of using RightFax is that it can be enhanced with a number of modules that not only add new features to the fax solution, they also customize the experience for every organization that deploys them.
One of these useful modules is the Searchable PDF module. This addition to your RightFax server gives users a simple, powerful and, most importantly, useful new feature.
What is the Searchable PDF Module?
The RightFax Searchable PDF module allows users to search PDF files they send and receive via their RightFax server for keywords and phrases. It’s an instant time-saver that makes it easy for users to find exactly what they are looking for, no matter how large the faxed document is.
How Does it Work?
The RightFax Searchable PDF module employs optical character recognition (OCR), which automatically converts sent and received (PDF) fax images into easily searchable text. The fax is also indexed and stored for easy access at any time. After they are converted, faxes can be sent to an email gateway or stored within an integrated content management system (CMS).
The Benefits of Using this Module
If your organization routinely sends large fax files, or a large amount of faxes per day, this can be a huge time-saver for users. It cuts down on the manual process of having to scan fax documents for information. It also eliminates the need for users to find ways to convert the documents into searchable text on their own. It also makes faxes easier to find after they are stored or indexed within a CMS. Looking for a particular fax based on a keyword you know it contains? All you have to do is search for the keyword and the module will scan hundreds and thousands of stored faxes, helping you retrieve the fax quickly and with little hassle.
It’s a Separate Module That is Well Worth it
Please keep in mind that the RightFax Searchable PDF module must be purchased separately and is not a part of the standard RightFax PDF module. If you are interested in adding this module to your fax solution, contact The Fax Guys today.