Many decades ago, the only option for faxing was a standalone machine that was hooked into a phone line in a home or office. Today, organizations have numerous options when it comes to faxing. One of the most popular choices, especially for large enterprises and organizations who send and receive hundreds or thousands of faxes a day, is to install a fax server.
How Fax Servers Work
In the simplest language, a fax server allows a computer to be used like a fax machine. Servers with fax software connect to VoIP (Voice over Internet protocol) telephony, so that faxes are transmitted and received. The process of sending a fax via VoIP is known as FoIP (Fax over Internet Protocol.
On fax servers like RightFax, faxes can also be bound to and sent via email messages using specific mail-to-fax add-on modules.
Why Should Organizations Use a Fax Server?
Faxing is the most secure and compliant way to send documents, and hosting a fax server at your office is the best way to maintain control over the information you send, your fax data and your fax infrastructure. Hosting a fax server allows your organization to:
- Eliminate the costs of paying for hosting by another company
- Easily integrate your fax server with other IT infrastructure
- Control the access and security of your data
- Increase productivity by simplifying and speeding up workflows
- Provide better service to your customers through speed and simplicity of document transmission
- Scale your fax solution quickly as your business grows
Even if you still use multifunction printers and other standalone fax machines, your RightFax server can easily integrate with those devices.
Considerations When Installing a Fax Server
There are many things to consider when installing a fax server. From phone line compatibility to choosing between T.38 and G7.11 FoIP and properly sizing your fax server, every decision you make will affect the performance of your fax server. The decision may seem complex, but The Fax Guys are here to help you choose the best solution based on your fax needs. Contact our team today to discuss how you can make the most of your enterprise fax server.
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