The Fax Guys

Your RightFax Support Experts

  • (952) 224-3340
  • Home
  • Request a Quote
  • Help Desk Login
  • About Us
    • Who We Are
    • Why Fax Automation?
    • Is RightFax the Correct Fax Server Software for Me?
    • Industry Solutions
      • Healthcare
      • Financial Services
      • Government, Schools and Public Organizations
      • Manufacturing and Supply Chain
      • Legal and Professional Services
    • Jobs – Are The Fax Guys Hiring?
  • Our Solutions
    • OpenText RightFax
      • OpenText RightFax 16.6
      • RightFax Express
    • Cloud Faxing
      • RightFax Connect
      • OpenText Cloud Faxing
    • RightFax Modules
      • Diem Mail to Fax
      • RightFax Management Pack for SCOM
      • Universal RightFax MFP Connector Module
    • Dashboards & BI
      • Intuitive Dashboards for RightFax
      • FaxPulse BI – RightFax Dashboards
    • Fax System Monitoring
      • FaxPing
      • Request a Free RightFax Health Check
    • SIP Trunking
      • SIP Trunking
      • Types of Telco Connections: SIP Trunks for RightFax
      • Dialogic® Brooktrout® Tested FoIP Interoperability
  • Resources & Support
    • Open a Helpdesk Ticket
    • RightFax Support
    • Redundancy & Disaster Recovery
    • RightFax Supported Versions
    • Integrations
      • RightFax and Epic
      • RightFax and Meditech
    • Downloads
      • RightFax User Guides
      • OpenText RightFax Software Maintenance Program Handbook
    • OpenText Knowledge Center
    • Dialogic Brooktrout Board Advanced Replacement Plans
  • RightFax University
    • About RFU
  • Blog
  • Contact Us

How Much Can You Save With Fax Server MFP Integration?

August 8, 2019 By Fax Girl Leave a Comment

budgeting scenarios

It’s no secret that the costs of multifunction printers (MFPs), fax machines and other peripheral devices can build up over time, especially if an organization has deployed a large number of them at their office/s. That’s why many organizations have moved to fax servers and software; the cost savings and ROI of making the switch are well documented, mostly because of the savings that come from:

  1. Decreased hardware costs (eliminating fax machines, fax kits, etc.)
  2. Decreased maintenance costs of hardware
  3. Increased productivity for IT workers and other employees

Since these are general cost savings, it’s hard to say exactly how much an organization can save with fax server MFP integration, but there are a few scenarios that can be run to calculate the savings based on the deployment setup of your current fax solution.

Scenario #1: Eliminating Phone Lines

If you have a fleet of fax machines or MFPs, you are paying a set amount for each analog phone line that is required for each machine. You are also paying for the fax kit that is required to be used within each MFP. This is all on top of the costs for the MFP or fax machine itself.

With an integrated fax server, you can eliminate most of the analog lines and fax kits you use for your MFP fleet. Fax servers allow you to integrate multiple devices to a single solution. You can calculate your savings with the following equation:

(number of MFPs x cost of each phone line) + (number of MFPs x cost of each fax kit)

Even a small fleet consisting of a few dozen fax machines will yield a huge amount of savings. For organizations who deploy hundreds of fax machines, the savings are exponential.

Scenario #2: You’ve Moved to VoIP

As more organizations move to VoIP solutions, they are forced to transition their fax machines, which are still connected to analog lines, using analog terminal adaptors. These adaptors connect fax cards to the IP router. Although this eliminates phone line costs, the adaptors themselves can cost a few hundred dollars. By integrating fax fleets with a fax server, you not only eliminate fax kit and phone line costs, you also avoid analog terminal adaptor costs.

To calculate your total savings, use this equation:

 (number of MFPs x cost of each fax kit) + (number of MFPs x cost of each analog terminal adaptor)

Scenario #3: You Plan on Leasing MFPs

While many organizations save money by leasing their fleet of MFPs, these recurring costs can add up in perpetuity. Page volume also adds to these costs (many MFP lease contracts charge based on the number of printed pages). Even if you plan on leasing your fleet of MFPs, fax integration with a fax server can greatly reduce your costs. This is the result of employees printing fewer pages. With an integrated MFP and fax server solution, faxes can be sent via desktops, laptops, cell phones and other mobile devices, thus reducing the number of pages that must be printed and scanned into standalone fax machines. All of this is on top of the reduction in analog phone lines that comes with deploying a fax server.

To calculate your cost savings, use this equation:

(number of MFPs x cost of each phone line) + (reduction in printed fax pages x cost per page via leasing contract)

No matter which scenario rings true for your organization, you can save a lot of resources and capital by integrating your fleet of MFPs and fax machines with a fax server solution like RightFax. Contact The Fax Guys to learn how you can deploy this solution across your entire organization.

Filed Under: Fax Tech

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

2 × three =

This site uses Akismet to reduce spam. Learn how your comment data is processed.

How Can We Help?
Call Us
Want to chat with our team?
We’re here to help.
Give us a call!

952-224-3340
Request A Quote
We’ll custom-tailor a solution to your exact needs with a rapid turnaround!
Free Online Learning
RightFax University is our FREE Online Learning Classroom.

300+ Videos | Webinars & Product Guides | Always 100% Free
Key Resources
Integrating RightFax With MS Office 365
How To Send A Fax From Outlook
Creating A RightFax Coversheet
RightFax Fax Over IP & SIP Trunking
RightFax API Documentation
RightFax Support
Stay Up To Date
Sign up to receive product updates and the latest RightFax news & notes.

© 2022 · The Fax Guys, a division of Dynamic Solutions Group · All rights reserved

Privacy Policy · Cookie Policy · Site Map

»
«
This website uses cookies to improve your experience. We'll assume you're ok with this, but you can opt-out if you wish.Accept Read More
Privacy & Cookies Policy
Necessary Always Enabled