Organizations preparing for quick growth are filled with two distinct feelings — joy and stress — and the two aren’t mutually exclusive. It’s natural to be excited about growth, but with it comes growing pains. Everything from your team to your infrastructure will need to be revamped in order to sustain the increase in workload, and your fax solution is no different.
If your organization relies on faxing as a critical part of your day-to-day operations; your fax server, fleet of multifunction printers (MFPs), and anything else related to your fax solution will also need to grow. That’s why it’s important to develop a “fax plan” for heavy growth.
Here’s what you need to consider.
Your Fax Volume
The first step in creating a plan for growth is to estimate (as best as possible) what your future fax volume will be.
Your current and future fax volumes will drive the growth of your fax solution moving forward. Everything from the size of your fax server and MFP fleet to the add-on need will be determined by the following numbers:
- Daily incoming and outgoing faxes
- Daily number of fax pages sent and received
- Peak times (i.e. what is the maximum incoming and outgoing number of faxes you will have at once)
Peak times are particularly important because it will determine the overall size of your fax solution. You want to always have a fax channel open to send or receive faxes, otherwise you risk having faxes stuck in queue. Your fax solution should be large enough to handle the maximum load at your peak time/s throughout the day.
Is Your Current Fax Solution Scalable?
The second step in creating a fax plan for growth is determining how scalable your fax solution is and if you need to switch to a different solution.
How rigid is your current fax solution? In other words, how easily can it be scaled to meet your fax needs. It also determines how expensive it will be to increase the size of your fax server. If you only fax via MFP, it will be far more expensive to increase the size of your fleet along with the number of fax kits and lines needed to handle the increase in your fax volume. If you employ a fax server at your organization, scaling upward becomes not only more cost efficient, but easier as well. But switching to a fax server doesn’t mean ditching the standalone fax machines, most fax servers and software come equipped with the ability to integrate with a fleet of MFPs.
Find the Right Fax Provider
The third step involves finding a fax solutions provider who can help you scale your fax solution to meet your future needs.
If you are looking to switch to a fax server, need a new fax solution or are expecting heavy growth at your organization, it’s best to work with a company who understands your needs and can help you increase the size of your solution. At The Fax Guys, we work with organizations of all sizes, we have seen countless fax server setups and understand that each organization has unique needs that apply only to them. If you want to grow your fax server the right way, contact The Fax Guys today.